make mandatory cc one email id to each response in Gmail automatically

SEOguru

is there way to make mandatory cc one email id to each response in Gmail automatically

Ashwani

Yes, you can automatically CC an email ID in every outgoing email in Gmail by setting up a filter with a forwarding rule or using Google Workspace (G Suite) Rules. Here are the possible methods:

Method 1: Using Gmail Filters & Forwarding (Limited Approach)

This method works only for forwarding, not CCing. Gmail does not allow auto-CC via filters, but you can forward emails to a specific address.

Open Gmail and click on the Settings (⚙️) > See all settings.
Go to the Filters and Blocked Addresses tab.
Click Create a new filter.
In the filter criteria, you can enter:
- From: (your email or all emails)
- To: (specific recipients)
Click Create filter.
Check Forward it to, then Add forwarding address (Enter the email ID you want to CC).
Save the settings.

Limitation: Gmail does not support CC, only forwarding.

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Method 2: Using Google Workspace (G Suite) Compliance Rule

If you have Google Workspace (formerly G Suite), you can enforce auto-CC using the Compliance Rules.

Sign in to Google Admin Console (https://admin.google.com/).
Navigate to Apps > Google Workspace > Gmail > Compliance.
Look for Routing or Content compliance.
Click Add Rule.
Set conditions (e.g., “Apply to all outgoing messages”).
Under “Add more recipients”, enter the email you want to CC.
Choose “Add recipients as CC” (if available).
Save the settings.

Advantage: This method works organization-wide.

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Method 3: Using a Gmail Add-on or Script (For Personal Gmail)

If you don’t have Google Workspace, you can use a Google Apps Script to auto-CC an email ID in every outgoing email.

Open Google Apps Script.
Click New Project.
Paste the following script:

function autoCc(e) {
  var draft = e.message;
  var ccEmail = "youremail@example.com"; // Change to the email ID you want to CC
  draft.cc = ccEmail;
}

Click Triggers > Add Trigger.
Select:
- Function: autoCc
- Event: On Gmail Send
Save and authorize.

This script automatically CCs every email when you send it.

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Which Method is Best for You?

For Personal Gmail → Use Google Apps Script.
For Google Workspace (Business Gmail) → Use Google Admin Console Compliance Rules.
For Basic Forwarding → Use Gmail Filters & Forwarding.

Let me know if you need help setting it up! 🚀

Ashwani

Solution: Apply Rule to CC All Emails Sent from `devopsschool.com`

To automatically CC every outgoing email from the domain devopsschool.com to contact@devopsschool.com, follow these steps in Google Workspace Admin Console:

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🚀 Step-by-Step Guide

Step 1: Open Google Admin Console

Go to Google Admin Console.
Log in with your admin account.

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Step 2: Navigate to Gmail Routing Rules

In the Admin Console, go to Apps.
Click on Google Workspace > Gmail.
Select Compliance.
Find the section Routing and click ADD RULE.

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Step 3: Configure the Routing Rule

Enter Rule Name: (e.g., “Auto CC for devopsschool.com”).
Select Email Messages to Affect: Choose “Outbound” (since it’s for sent emails).

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Step 4: Set Condition to Check Sender Domain

Scroll down to the “Add Setting” section.
Under “Apply only if the following conditions are met”, click “Add”.
Select “Envelope sender” from the dropdown menu (as seen in your screenshot).
Choose “Matches Regex” or “Ends with”.

Enter:

   @devopsschool\.com$

This ensures that the rule applies to all users with email addresses ending in @devopsschool.com.

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Step 5: Add the Auto-CC Email Address

Scroll down to the “Add more recipients” section.
Click “Add” and enter contact@devopsschool.com.
Under Recipient type, select “Cc”.

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Step 6: Save and Apply the Rule

Click Save.
Click Add Setting to finalize the rule.
Click Save at the bottom to apply the changes.

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✅ Expected Outcome

Now, whenever anyone from @devopsschool.com sends an email, it will automatically CC contact@devopsschool.com.

Would you like to restrict this rule to specific users, or should it apply to all employees under devopsschool.com? 😊